NOTICE OF THE ANNUAL GENERAL MEETING TO THE UNIT HOLDERS OF THE CYTONN HIGH YIELD SPECIAL FUND
(Registered as a Unit Trust in Kenya under Section 30 (4) of the Capital Markets Act (Chapter 485A, Laws of Kenya)
NOTICE IS HEREBY GIVEN that, the 6th ANNUAL GENERAL MEETING of the Cytonn High Yield Special Fund will be held both virtually via Zoom video conferencing facility on Friday 23rd May 2025 from 11.30 AM to 12.30 PM to conduct the following business:
AGENDA
1. Constitution of the Meeting: To read the Notice convening the Meeting, table the proxies and record the presence of quorum.
ORDINARY BUSINESS
2. To confirm the minutes of the Annual General Meeting held on 31st May 2024;
3. To receive, consider and if deemed fit, adopt the Annual Report and Financial Statements for the Cytonn High Yield Special Fund for the year ended 31st December 2024, together with the Fund Manager’s, Trustees, Custody and Auditors Report thereon;
ANY OTHER BUSINESS
4. To transact any other business of the Cytonn High Yield Special Fund of which due notice has been received.
By Order of the Board
Cytonn Asset Managers Limited
Company Secretary
P.O. Box 20695 – 00200
NAIROBI
2nd May, 2025
NOTES:
- Pursuant to a special resolution passed by the unit holders at the Annual General Meeting held on 24th September 2020 allowing for virtual meetings, the meeting will be held virtually through Zoom video conferencing.
- Any Unitholder wishing to attend the virtual meeting should register for the AGM through https://us02web.zoom.us/meeting/register/0aZ27kKRRC27wwRw6WwbpQ or by responding to the email prompts and SMS prompts that shall be sent from clientservices@cytonn.com and from Cytonn’s Short Messaging Service, regarding the registration process. For assistance, unitholders should dial the following helpline number Cell +254(0) 701 901 200 or WhatsApp +254(0) 741 676 635 for assistance.
- Registration for the AGM opens on Monday, 5th May 2025 and will close on Wednesday 21st May 2025 at 11.00 a.m. Unitholders will not be able to register after Wednesday 21st May 2025 at 11.00 a.m.
- A unit holder entitled to attend and vote at this meeting is entitled to appoint a proxy who need not be a unit holder of the Fund. A Proxy Form is provided with this Notice. Unit holders who do not intend to attend this meeting are requested to complete and return the Proxy Form to the Registered Office of the Fund Manager at Cysuites Workspaces, Westlands, Church Rd or send the proxy form to clientservices@cytonn.com so at to arrive not later than two (2) business days before the AGM date. It shall be mandatory for the full name, ID number and telephone number of the Proxy to be provided for a successful proxy registration.
- A registration link to the AGM shall then be sent to the Unitholder willing to join virtually 10 days to the AGM and a further reminder seventy-two (72) hours to the AGM. In the case of proxy joining virtually, registration link will be shared at the earliest time possible after receipt of a complete proxy form.
- A copy of (i) this Notice and the Proxy Form is provided here; (ii) the Draft Minutes of the Scheme’s 5th AGM held in 2024 provided here; and (iii) the Scheme’s Audited Accounts for the year ended 31 December 2024 is provided here or alternatively, a printed copy may be obtained from the registered office of the Company, at Cysuites Workspaces, Westlands, Church Rd, P. O. Box 20695 - 00200, Nairobi, Kenya. The above may also be viewed on the Cytonn website www.cytonn.com.
- Unitholders wishing to add items to the Agenda may do so by sending their Agenda items to clientservices@cytonn.com.
- Unitholders are advised that once they or their Proxies are registered, and for the conduct of the Agenda items at the meeting, the following facilities shall be available on the day of the AGM;
- The ability to ask questions as the meeting progresses physically or through the electronic platform available;
- The ability to vote manually or electronically in order to immediately record the outcome of any Agenda item that may require an online poll.
- Unit holders willing to join in the AGM on 23rd May 2025 will sign in through https://us02web.zoom.us/meeting/register/0aZ27kKRRC27wwRw6WwbpQ using their official names as indicated on boarding.
For the above, a reliable internet connection shall be required.
We thank our Unitholders for the steadfastness in their investments and look forward to a successful AGM.
